Archiving Methods

[Keith Nelson]

I am wondering what other Districts are doing for imaging and archiving documents that are required to be kept for periods of time (invoices, HR Stuff, etc.)  We have been using a document imager that  is PC attached which stores a jpg of the document in the directory of choice.  We just received the bill for yearly maintenance which made me about tip over!  I could buy alot of equipment with those $ if I can come up with a better solution!!

Thanks
Keith
Warroad Public Schools

[Brian Norman]

If you have a network copier they could just scan the documents with that. You already pay the maintenance on the copier...

Brian

[Stephen Lien]

We just do it the old fashioned way. Paper copy. Filing boxes. Fire-proof room. Store seven years, then shred.

[Randy Dahl]

If you have a NIC in your copier then you can do the same thing, you can store them PDF or JPG. Badger has done this with documents before. You create a share on your network and scan your documents to the share with the copier. Then you can move them to a DVD if you want to put them back into your safe.

[Randy Dahl]

Sorry i didn't read the messages below from Brian before replying.
You the Man Brian, don't forget to get ready for your Ties WDS training demostration.